Embassy Suites By Hilton
- Catering Coordinator - Embassy Suites Portland
At a glance
Location: US-OR-Portland Map
Posted: 03/13/2018
Closing: 04/12/2018
Degree: Not Specified
Type: Full-Time
Experience: Not Specified
Job description

Embassy Suites Portland has an exciting full time opportunity to join our Sales and Catering Team!

Benefits include free parking, health insurance coverage after 90 days, and the best employee travel program in the industry.

We are seeking candidates who:

- Work well under pressure and have a sense of urgency

- Have an eye for details and strong organizational skills

- Display a naturally hospitable demeanor, work well with others and enjoy working with and helping people

- Have experience in the hospitality industry (hotels, resorts, or for a CVB for example)

What will I be doing?

A Catering Coordinator is responsible for soliciting, securing arrangements, coordinating, and conducting follow-ups for small local and group catered events as well as dry meetings and convention affiliates. Specifically, you would be responsible for performing the following tasks to the highest standards:

  • Generate contracts and BEOs in support of Senior Catering Managers.
  • Generate food and beverage revenue for groups and meetings of 50 or less guests with 10 or less guest room nights by responding to customer inquiries promptly.
  • Handles negotiations with meeting planners and generate Banquet Event Orders based on agreed contractual terms. Prepare and process all required paperwork to include BEOs for groups with room blocks of 10 or less, and all other related correspondences with clients.
  • Support daily distribution of BEO's, reader boards and change logs.
  • Maintain excellent working relationship from initial lead call through follow-up solicitation and maintain contact with all support departments, including banquets and functions room departments, until event conclusion.
  • Conduct property tours to promote facilities and services.
  • Work with Administrative Assistants in maintaining file room and proper stocking of Catering Marketing Collateral.

What are we looking for?


High School graduate or equivalent required


Minimum 1 year hospitality industry experience is required (hotel, resort, CVB or directly related)

Administrative support, hotel and/or catering sales experience preferred


All employees must maintain a neat, clean and well-groomed appearance. Specific uniform guidelines and/or required articles of clothing will be explained to you as a part of the orientation process.


The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.

  • Salesmanship abilities to include solicitation, qualification, and negotiation. Ability to be flexible and resolve potential problems.
  • Thorough understanding of banquet procedures, beverage, and meeting room set-ups, audio-visual and telecommunications needs
  • Working knowledge of food and beverage operations, service standards, and customer relations skills. Basic understanding of item preparations and food cost percentages.
  • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact, and diplomacy to defuse anger, collect accurate information, and resolve conflicts.
  • Ability to develop, interpret, and analyze reports
  • Computer knowledge and ability: Word; Excel; PowerPoint; Delphi
  • Read, write, and speak English fluently.

Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:

  • Hospitality - We're passionate about delivering exceptional guest experiences.
  • Integrity - We do the right thing, all the time.
  • Leadership - We're leaders in our industry and in our communities.
  • Teamwork - We're team players in everything we do.
  • Ownership - We're the owners of our actions and decisions.
  • Now - We operate with a sense of urgency and discipline

In addition, we look for the demonstration of the following key attributes:

  • Quality
  • Productivity
  • Dependability
  • Customer Focus
  • Adaptability
What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!


Catering Coordinator - Embassy Suites Portland