Ultimate
AP Specialist
At a glance
Location: US-CA-San Jose Map
Posted: 09/29/2020
Closing: 10/28/2020
Degree: Not Specified
Type: Contractor
Experience: Not Specified
Ultimate
Job description
Ultimate Staffing is looking for a AP Specialist to support our client in San Jose, CA. This is a great opportunity to join a company with a great culture!

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for all areas related to full cycle AP processing, which includes 3-way matching of PO transactions and vendor contact updates.  Other duties include reconciling employee expenses and researching and resolving vendor issues.
The position requires a "hands on' person who is flexible, hard-working, detail oriented, and works well under pressure.
Responsibilities:
  • Handle full-cycle accounts payable processes, including reviewing invoices for appropriate documentation and obtaining approvals, coding and processing invoices
  • Maintain vendor records, i.e., W-9, contact information, prepare 1099
  • Verify vendor accounts by reconciling monthly statements and related transactions
  • Communicate with vendors to resolve issues timely
  • Ensure sales & use taxes are in compliance, accrued when needed
  • Interact with the Materials Dept regarding discrepancies with invoices, PO's, and receivers 
  • Monitor AP aging report
  • Monitor unvouchered receipts report
  • Review employee expense reports and receipts per company "Travel and Expense Reimbursement policy"
  • Provide timely responses to vendors' and employee's questions regarding payments
  • Manage weekly check runs, wire transfers, and ensure timely payment to vendors
  • Reconcile company credit card statements, including those with purchase orders
  • Assist with month-end activities such as accruals
  • Assist with other projects as needed, including general office support and telephone operator assistance  

Requirements/Qualifications:
  • Accounting degree or equivalent experience * 4+ years of similar experience in Accounts Payable
  • Proficient in Excel and over 2 years' experience with an ERP system
  • Basic understanding of GAAP accounting, including GL journal entries and accruals
  • Excellent interpersonal skills
  • Strong problem solving and analytical skills
  • Well organized with attention to detail
  • Requires written and oral English communication skills
  • Willingness to learn, passion for excellence, and continuous improvement
  • Meets deadlines, prioritizes appropriately, and is flexible
  • Successful working in an environment with multi-time sensitive, and sometimes competing priorities

In consideration of the physical demands, we have included the minimum requirements:
  • Ability to review and input information/data on a computer (8 hours a day with breaks)
  • Must have manual dexterity to operate computer keyboard and standard office equipment
  • Ability to sit, walk, and stand in an office, conference room, and other work environments
  • Able to see and hear to participate in "in-person' and "virtual' meetings, with shared computer screens and other remote technology
  • Able to handle, sort, organize, staple, read, and maintain paper documents and files, current and historic (at this time, printed documents are kept)
  • Must be able to lift/push/pull/move objects with hands and arms, up to ten pounds at waist, shoulder, and knee heights


We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
AP Specialist