Ultimate
Administrative Assistant
At a glance
Location: US-MD-Hunt Valley Map
Posted: 08/23/2019
Closing: 09/22/2019
Degree: Not Specified
Type: Full-Time
Experience: Not Specified
Ultimate
Job description
Ultimate Staffing is actively recruiting an Administrative Assistant to work with a Commercial Construction company in Cockeysville, providing support to the Project Managers and Field Engineers.  This position is a temporary to permanent role, starting immediately!  Candidates MUST have previous experience working in construction industry, specifically working with TIMBERLINE Construction Management Software to generate contracts and purchase orders, RFI/RFQ preparation, submittal and change order administration, compliance monitoring for invoices and certificates of insurances.

Job Duties/Responsibilities:
  • Enter information from Project Managers into TIMBERLINE Software for both construction and accounting information for commercial, sub-contractors and owners of organizations.
  • Provide administrative support to Project Managers on various construction jobs
  • Track submittals, transmittals, reports, letters and memos
  • Answer a multi-line phone system as well as other receptionist duties as needed
  • Act as back-up payroll processor when needed
  • Submit invoices on a daily basis
  • Update various office logbooks
  • General filing
  • Other duties as applies
If you have previous experience working in an administrative capacity for a construction company and have used TIMBERLINE Software, send your resume to Carly Burns at [Click Here to Email Your Resumé] and call 410.308.0954 to set up an immediate interview!
 

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Administrative Assistant