Ultimate
Administrative Assistant
At a glance
Location: US-FL-Largo Map
Posted: 01/05/2022
Closing: 02/04/2022
Degree: Not Specified
Type: Full-Time
Experience: Not Specified
Ultimate
Job description
This Administrative Assistant role offers resourceful self-starters the opportunity to learn and be challenged. This is a fast-paced environment which requires a high degree of professionalism, organization, and detail orientation, coupled with the ability to multitask and prioritize. Our customer is looking for a team-oriented candidate who is highly professional, detail-oriented, and value diversity in their everyday workload.

**Remote work not available, this position requires to be in office.**

Duties & Responsibilities:
* Schedule and calendar management for heads of departments
* Process expense reports
* Monitor and track managers' expense reports until reimbursement
* Submit and track the progress of client presentation books for meetings as requested using our internal E-Library system
* Enter client meeting notes and updates to MSCRM our client relationship database
* Produce weekly, monthly, quarterly reports to clients/internal members by the date due
* Coordinate client meetings for managers and handle the scheduling, materials, meals/refreshments, and logistics
* Create folders with client portfolio information that managers use to prepare for meeting presentations
* Confirm the final agenda schedule with all presenters
* Ensure the meeting is set up as expected and without any incidents including refreshments and materials
* Participate in special projects

Qualifications:
* Minimum of 2-4 years of Administrative/Office experience
* Intermediate to an advanced working knowledge of MS Word, Excel and Outlook required
* Must possess strong written and verbal communication skills, including exceptional telephone management and the ability to write emails
* Soft skills: Self-starter, quick learner, able to multitask, highly organized, excellent attention to detail, customer-focused, problem solver, and team player

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Administrative Assistant