Ultimate
Administrative Assistant
At a glance
Location: US-CA-San Diego Map
Posted: 10/16/2019
Closing: 11/15/2019
Degree: Not Specified
Type: Seasonal/Temp
Experience: Not Specified
Ultimate
Job description
 Administrative Assistant 
Ultimate Staffing is currently seeking an experienced administrative assistant to join one of our great companies. You will work directly with office staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.

Administrative Assistant Job Duties and Responsibilities
  • Maintain positive and professional staff and client relationships; welcome and greet clients and office guests
  • Support office staff and executives with general operational tasks; perform general accounting and bookkeeping duties
  • Plan and schedule meetings, presentations, and other office related events; send reminders regarding upcoming appointment,
  • Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
  • Schedule travel arrangements and handle expense reports
  • Manage communication of information in and out of the office; type out correspondence letters, emails, memos, etc. (paper and electronic); prepare outgoing mail and packages for executives
  • Assist in preparation of presentation materials
  • Monitor and maintain office equipment; repair or replace malfunctioning equipment and hire technicians when required
  • Monitor office supplies; order and re-stock as needed
  • Ensure office is kept clean and organized at all times
Administrative Assistant Requirements and Qualifications
  • High school diploma or GED equivalent required
  • 2+ years experience as an administrative assistant
  • Extensive knowledge of Microsoft Suite and other administrative programs
  • Outstanding communicator, both orally and written
  • Excellent customer service skills
  • Self-starter who works well independently
  • Ability to prioritize given tasks and work efficiently towards completing them
  • Familiar with common office equipment (printers, copier, fax, etc.)
  • Detail-oriented and exceptional organizational skills
  • Experience with complex file management
  • Strong problem solver and analytical thinker
  • Professional demeanor


We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Administrative Assistant