Administrative Assistant
At a glance
Location: US-CA-San Francisco Map
Posted: 05/30/2021
Closing: 06/29/2021
Degree: High School
Type: Full-Time
Experience: Not Specified
Job description

Are you a Microsoft Word expert interested in producing high quality error-free documents that are core to business success? Segal wants to hear from you! We are currently searching for a savvy document specialist to help create and distribute the busy flow of our company26rsquo;s highly varied document products to our clients nationwide.

The work you will perform shall guarantee that our deliverables meet the highest quality standard our clients have come to expect while maintaining our internal protocols for Segal branding and quality control.

The successful candidate will be an energetic person, able to pivot and assist in various capacities when needed, work well under pressure while never sacrificing a critical eye for extreme detail. You will be interacting with numerous people across all aspects of our West Region offices.

The Opportunity:

The Staff Assistant will join a team-oriented and energetic group of colleagues responsible for providing excellent office support services in the San Francisco Office. The incumbent will have opportunities to learn about Segal26rsquo;s business systems and markets.

The Role:

The role functions primarily to prepare thorough, error-free and visually presentable reports and other work products and, to provide administrative support to a unit or department operation and client (internal and/or external) servicing activities.

Responsibilities include but may not be limited to:

  • Incorporating editing and proofing changes to reports, correspondence and other documents in Word, PowerPoint and/or Excel formats; formatting corrections to documents as needed; etc.

  • May assist in preparing complex reports to senior management and high level presentations for internal/external meetings, etc.

  • Distributing information and correspondence to unit/department members, vendors, clients and prospects as directed; etc.

  • Scheduling internal/external meetings; providing logistical assistance to meeting preparations to include coordinating with vendors, suppliers and other outside parties as needed; etc.

  • Creating, updating and maintaining electronic and manual files and databases for internal and external application; maintaining a neat and orderly work station; etc.

  • Tracking information and conducting Internet or other research as requested, etc.

  • Coordinating daily schedules of unit/department members. Preparing expense reports.

  • Planning and implementing work assignments; taking accountability for ensuring that own work is accomplished in a timely, high quality and efficient manner.

  • Copying, filing, faxing and providing other support services as requested; distributing mail, preparing special mailings for transfer to the mailroom; etc.

  • Responsible for maintaining up-to-date descriptive manual of own work processes to ensure smooth operations during job incumbent absences or departure.

  • May be involved in providing technical coaching and/or mentoring to newer administrative staff members and, peer reviewing other staff assistants work as requested.

The Requirements:

  • 2-5 years of executive level support experience, preferably within a service oriented environment.

  • Demonstrated ability to handle multiple tasks and meet multiple deadlines within agreed upon timeframes and mandated quality standards.

  • High school diploma or equivalent; may have some college experience.

  • Computer aptitude and facility with all Microsoft Office programs (e.g., Word, Outlook, Excel, PowerPoint).

  • Project management skills and knowledge. Effective interpersonal and communication (oral/written) skills.

Diversity and Inclusion at Segal:

At Segal, we are committed to a culture of diversity and inclusiveness, as demonstrated through our recruitment, retention and employee development programs. We maintain an environment that respects and builds on the assets and talents of each person, valuing their differences. We also engage in good faith efforts to maintain an environment free from discrimination and harassment in strict compliance with applicable laws, and consider all qualified candidates for employment without regard to their race/ethnicity, national origin, color, religion, gender, sexual orientation, gender identity or expression, age, disability or medical condition, protected veteran or military status, criminal record history, marital status, or status in any group or class protected by applicable federal, state or local law. We also engage in affirmative action to employ and advance in employment qualified women, minorities, disabled individuals and protected veterans. Maintaining a diverse and inclusive workforce is a win/win, and provides Segal with the opportunity to leverage our top talent to provide innovative solutions to our clients. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance.

Administrative Assistant