Ultimate
Construction Admin *AP/AR*
At a glance
Location: US-FL-West Palm Beach Map
Posted: 04/15/2021
Closing: 05/14/2021
Degree: Not Specified
Type: Full-Time
Experience: Not Specified
Ultimate
Job description
Construction Administrative Coordinator
General office duties include but are not limited to:
  • Maintain relationships and communicate with clients, their representatives, vendors and consultants; including but not limited to architects, engineers and other pertinent parties of an ongoing project.
  • Help direct all pre-con activity to ensure permits are approved, contract documents are completed and essential materials orders
  • Assist with and prepare, set-up and oversee all new contracts
  • Prepare, submit, manage and track permits with each municipality
  • Oversee general project schedule
  • Maintain and track all aspect of a projects budget including pay apps
  • Assist with RFI's, submittals and cost issues
  • Review/troubleshoot draw requests and change order requests for submission for payment
  • Conflict resolution
  • Quality control throughout all processes
  • Review all project closeout documentation including release of any retention
  • Schedule job meetings with all parties as required for success
  • Ensure the management of job is communicated and documented through verbal and/or written reports on regular basis using the provided IT tools
  • Maintain positive working relationships with all parties involved
  • Must be able to work independently and be highly organized with great attention to detail
  • Organize and maintain files and records
  • Help prepare monthly invoices to clients
  • Help prepare monthly reports to clients
  • Proficient in most computer programs and office equipment
  • Construction background


We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Construction Admin *AP/AR*