Administrative Assistant / Office Assistant / Administrative Specialist
At Ultimate Staffing Services, you are more than an employee. You are an ambassador for the only staffing company to ever be ranked #1 on Inc. 500; recognized as the fastest-growing, privately-held staffing company in the United States. We help talented job seekers get connected with full-time positions or we hire them to represent our company on temporary work assignments as Ambassadors of Ultimate Staffing Services. We are looking for an Administrative Assistant to perform routine clerical and administrative functions for one of our prominent clients.
As an Administrative Assistant and Ambassador on our team, you will play the most critical role by fulfilling our company's purpose and promise to our business customers. In turn, we will work to fulfill our mission which is to make life better for the people that we serve, including you! Whether you are looking for a full-time position, a temporary work assignment, or temporary work while we search for your desired full-time placement; we want to talk to you!
In this position you will be responsible for performing clerical tasks including organizing files, drafting messages, scheduling appointments, and supporting other staff. Successful candidates for the Administrative Assistant role have a keen attention to detail, a high level of organizational skills, and are able to handle complex responsibilities.
Additional responsibilities include:
- Answering telephones and taking messages or transferring calls
- Scheduling appointments and updating event calendars
- Arranging staff meetings
- Drafting routine memos, billing, or other reports
Additional requirements of the Administrative Assistant role include:
- High School Diploma or equivalent
- 2 to 3 years' experience in an administrative assistant role
- Experience using Microsoft Office including Word and Excel
- Excellent written, verbal, and interpersonal communication skills
We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.