Ultimate
Executive Assistant
At a glance
Location: US-MD-Towson Map
Posted: 03/26/2020
Closing: 04/25/2020
Degree: Not Specified
Type: Seasonal/Temp
Experience: Not Specified
Ultimate
Job description
We are searching for highly skilled and experienced Executive Administrative Assistants!

Ultimate Staffing Services is looking for career minded professionals that want to progress professionally, grow intellectually, and be part of an innovative team! Positions available in Baltimore County and Harford County with competitive pay, temp to perm, and permanent opportunities.

Responsibilities and Duties
  • Maintain a welcoming environment by greeting and servicing clients and visitors, answering phones, and assisting with client inquires
  • Compose and type correspondence, memorandum and other documents; prepare spreadsheets and PowerPoint presentations
  • Manage and monitor critical due dates and the necessary documentation
  • Maintain electronic and paper client files and records
  • Maintain organization of file room
  • Manage receipt and release of client documentation
  • Heavy calendar management. Calendar management includes applicable communication with meeting attendees and preparation/distribution of meeting materials/documentation
  • Maintain confidentiality of the matters on which you are asked to work
  • Sort, log, and distribute incoming and outgoing mail
  • Proofread and edit prepared materials for grammar, spelling, punctuation, and format
  • Determine need for, and requisition, supplies, equipment and services
  • The candidate must be highly organized, detail-oriented, and able to work independently on extremely time-sensitive matters. In addition, the candidate must:
  • Have ability to work in a team environment
  • Perform duties with accuracy, quality, and integrity
  • Ability to track, and take responsibility for, a task or project through to completion, on time, with a clear understanding of deadlines
  • Have strong experience/proficiency with MS Office (PowerPoint, Word, Excel, Outlook, etc.)
  • Possess excellent written, oral and interpersonal communication skills necessary to deal with internal and external contacts, as well as an ability to interact comfortably with many levels of management
  • Be self-directed, self-motivated and able to work with minimal supervision with considerable latitude for the use of initiative and independent judgment
  • Be flexible and adaptable
  • Be able to properly manage multiple priorities and work effectively under tight deadlines


Qualifications:
  • Bachelor's Degree
  • 5+ years of administrative assistant experience in a professional office or corporate environment
  • Strong computer skills
  • Experience with Quickbooks a strong plus
  • Strong attention to detail and accuracy
  • Excellent written and verbal communication skills
  • Strong organizational skills
  • Sensitivity to confidential information
  • Excellent time management skills and ability to multi-task and prioritize work
  • Strong ability to adapt to change and take on new projects

Job Type:
  • Full-time

Job Locations:
  • Hunt Valley
  • Timonium
  • Towson
  • White Marsh
  • Belair
  • Sparks-Glencoe


We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Executive Assistant