Adams & Martin Group
Litigation Secretary
At a glance
Location: US-CA-Los Angeles Map
Posted: 10/28/2020
Closing: 11/27/2020
Degree: Not Specified
Type: Full-Time
Experience: Not Specified
Adams & Martin Group
Job description
A thriving Labor & Employment firm located in the South Bay is looking for a rock-star Litigation Secretary to join their team. We are looking for someone who takes pride in their work, is a team player, and has a strong work ethic. We are looking for someone with a minimum 5 years of experience and we offer a tremendous training program. We are offering a competitive salary and a fantastic benefits package! 

 Essential Job Functions:
  • Prepares, edits, formats and finalizes all legal documents.
  • Files all pleadings with the appropriate courts (electronically or via messenger service). 
  • Prepares, edits, formats and finalizes all discovery.
  • Serves all documents timely.
  • Contacts attorney service for filing or service of process and completes messenger slip.
  • Follows up to ensure all filings and services are complete.
  • Drafts, revises and finalizes correspondence.
  • Sends out all correspondence with enclosures timely, creates envelopes and sends out all cc's accurately.
  • Faxes documents out - follows up and makes sure they were sent and no error occurred.
  • Accurately proofreads all documents.
  • Transcribes dictation.
  • Maintains expertise in Word and iCreate, including general formatting, styles, generation of Tables of Contents and Tables of Authorities.
  • Has knowledge of FormsWorkFlow.
  • Has knowledge of all court filing procedures and court rules.
  • Has knowledge of citation styles (Blue Book and CA Style Manual).
  • Tracks assigned attorneys' whereabouts at all times and knows how to reach them.
  • Maintains a calendar of assigned attorneys' appointments.
  • Maintains a calendar of assigned attorneys' litigation deadlines.
  • Reminds attorneys as needed of meetings and litigation deadlines either by email, Outlook reminder or other effective means.
  • Prints and reviews attorneys' Compulaw calendars weekly.
  • Creates and maintains all contact information for cases to which assigned.
  • Receives and sorts mail.
  • Reviews all incoming mail for dates to calendar.
  • Routes faxes and informs attorneys of important mail and nature of faxes.
  • Opens new matters.
  • Assists with closing of files once matters are completed.  Will review file and get rid of all duplicates/working copies and make sure file is complete.
  • Makes travel arrangements.
  • Schedules and makes appointments for attorneys as needed.
  • Coordinates and schedules conference calls as needed.
  • Reserves conference rooms when needed.
If you have the proper experience for this role, we'd love to meet with you! This is a fantastic opportunity to join a fast-growing and successful law firm.

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Litigation Secretary