The Management Analyst Contract Administration supports the Center for Disease Control and Prevention (CDC) National Center for Immunization and Respiratory Diseases (NCIRD) Influenza Division (ID) by providing management and analytical support for NCIRD / ID activities and surveillance research.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.
Provides database support, which includes creating and maintaining databases that track key ID activities and information related to topics such as HR, staffing, procurement, research, and equipment.
Manages information in database, and provides management reports as needed. Provides support for ad hoc / query reports.
Analyzes data, develops and runs management and statistical reports, creates and modifies spreadsheets with ID-related data / information, and supports ID information and data systems.
Assists with ID-related procurement and grant activities, which includes developing requirements, creating position descriptions, preparing statements of work, and supporting contract activities and actions.
Communicates and coordinates with the Procurement and Grants Office as needed to validate that all work is consistent with CDC standards.
Performs acquisition planning for supplies, services, construction and A&E acquisitions.
Conducts market research including but not limited to, review of mandatory sources of supply, review of procurement history, review of potential procurement mechanisms such as blanket purchase agreements, indefinite delivery indefinite quantity contracts, federal supply schedules, small business programs, purchase cards, etc.
Reviews and edits pre-award acquisition documents developed by Contracting Officer Representatives (COR) and/or other acquisition support personnel, including but not limited to, acquisition plans, statements of work, independent government cost estimates, etc.
Meets with CORs as needed to discuss federal acquisition issues as they arise.
Reviews and edits acquisition documents prepared by CORs, or other acquisition support personnel in connection with response to the Contracting Officer for issues related to award protests.
Participates in procurement review meetings/updates to assist CORs with implementing suggested changes to acquisition documents.
Provides contract administration support services, including, but not limited to, providing information to CORs on how to address contractor performance, reviewing and editing contract modification documents drafted by CORs and/or other acquisition support personnel, providing information to CORs on how to resolve incorrect invoices, etc.
Supports human resources activities, including preparing position descriptions and requirements, tracking personnel actions, and recording staffing actions. Coordinates with CDC Human Resources Office to validate that materials are consistent with applicable CDC standards.
Uses a variety of tools and media to prepare reports, briefings, issue papers and other communications that inform stakeholders about ID activities, findings and initiatives.
Assists with development of materials for reports to external entities, including the World Health Organization (WHO) annual report.
Assists with ID meetings, conferences and other events. Makes logistical arrangements, facilitates meetings, provides meeting summaries, tracks action items, and provides additional support as directed.
Ensures that all work performed is done in a timely manner and to ID’s specifications and requirements.
Responsible for aiding in own self-development by being available and receptive to any training made available by the company.
Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output. Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.
Bachelor's degree in Business or a related field of study and a minimum of five (5) years relevant experience, or equivalent combination of education / experience. Must have experience with service and construction contracts. Experience with developing pre-award acquisition documents (including, but not limited to, acquisition plans, statements of work, independent government cost estimates, etc.).
CERTIFICATES / LICENSES / REGISTRATION
Defense Acquisition Workforce Improvement Act (DAWIA) Certification Levels I, II, and III preferred
JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES
Knowledge of the Federal Acquisition Regulation (FAR)
Knowledge of the HHS Acquisition Regulation (HHSAR)
Operational knowledge of general business and management principles
Knowledge and understanding of CDC/NCIRD/ID operations and programs
Knowledge and understanding of virus strain designations and virus sequencing as related to databases/reporting preferred
Knowledge of World Health Organization (WHO) reporting systems, Diagnosis, Tsarism and other CDC data systems preferred
Knowledge of qualitative and quantitative techniques for measuring effectiveness, efficiency and productivity of assigned programs
Excellent research and analytical skills with ability to identify problems, determine accuracy / relevance of information, evaluate alternatives and make recommendations
Ability to work independently in analyzing data and accurately applying business language, strategies and tactics
Exceptional customer service skills with ability to receive and provide information with clarity, courtesy and tact
Excellent written and verbal communications skills with ability to create effective presentations
Ability to work effectively with others to achieve goals and to serve as a liaison with both internal / external customers
Ability to assess needs, provide assistance, resolve problems and satisfy expectations
Ability to organize work, set priorities, and handle multiple projects
Skilled proficiency using Microsoft Windows / Office (i.e., Word, Excel, Access, PowerPoint, etc.)
Ability to work independently or in a team environment for the successful achievement of goals and objectives
Ability to read, analyze and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.