Payroll Lead- Secaucus, New Jersey - 5
Look for more than answers. Patients and Physicians rely on our diagnostic testing, information and services to help them make better healthcare decisions. These are often serious decisions with far reaching consequences, and require sensitivity, tact and a clear dedication to service. It’s about providing clarity and hope.
You will work for the world leader in the industry, with a career where you can
expand your skills and knowledge. You’ll have a role where you can act with
professionalism, you can inspire colleagues, and you can care about the work we do and the people we serve.
At Quest, we are on a continuous journey of discovery and development. It’s this attitude that has made us an industry leader and the #1 Diagnostic Lab in the US. For those joining us, we offer exciting and fast-moving career opportunities where you can affect change at a rate unheard of in many organizations of our size and scope. While we invest in and develop technology to drive our innovations, our ongoing success relies on our people.
The incumbent(s) has the responsibility of assisting the supervisor in producing bi-weekly audit reports, production of off-cycle checks, system correction of year-to-date wages and taxes, support other payroll staff members with their functions and closing the biweekly payrolls. Incumbent is expected to have great knowledge of law related to processing payroll including understanding of Wage and Hour, FLSA and administering the federal, state and local tax withholding and setting up of garnishments as ordered by the courts and authorities and be at a knowledge level to guide or instruct Payroll Analysts/Administrators. Expectation includes the ability to research law and compliance requirements and independently handle escalated issues on payroll processing. Responsible for all executive compensation payments, benefits and deductions. Handles all Tier 2 level issues and inquiries on our In-house “full service” payroll and Workforce Central time and attendance processing. Assists the supervisor in distributing the work and the staff members in the group with issues. Reports to the Corporate Payroll Supervisor.
Duties and Responsibilities:
Oversees the payroll analysts/administrators as they perform daily and bi-weekly payroll closing tasks.
Assists the Supervisors with distribution of work and follows up to ensure timely completion of tasks.
Processes the executive employee payroll which includes higher level expertise with regard to data entry of stock transactions, deferred compensation, 401(k) overrides, etc. And interfaces with upper management.
Processes stock Option file upload into payroll and daily reconciliation.
Reviews mass pay upload items (example: Commissions) and coordinates with the Payroll Systems group to process.
Acts as a backup for the weekly file transfer process for Workforce Central Time and Attendance system to transport hours transactions into the paysheets for calculation of the bi-weekly payroll.
Process adjustment entries (year-to-date taxes, taxable wages, earnings and deductions) on employees’ records to manually correct data that cannot be corrected through the normal process.
Banking, Positive Pay, ACH returns and Stop Payments and act as a back to the supervisors on direct deposit file release for transmission and on daily direct deposit roll up process.
Monitors the issues reported on HP Service center tickets and ensures timely resolution of issues.
Monthly reporting to management, of call volume, response time and service productivity from the HP Service Center.
Operates the equipment which prints, signs and seals bi-weekly laser payroll checks/ advices.
Review and approve off cycle payments before they are confirmed and oversees the daily off-cycle check production process for the department.
Responds to employee inquiries from the payroll Employee Response Line as needed and distributes to the appropriate payroll analyst/administrator for research and follow-up.
Audits business unit’s paysheets and bi-weekly audit report to ensure accurate employee payments, as well as proper data entry procedures for hours (in manual payroll sites).
Develops Standard Operating Procedure documents.
Functions as “super user” on OptiMaxx electronic document scanning process, to conduct quality review and make correction.
Skills and Qualifications:
The incumbent should possess good analytical skills; good communication skills; Minimum 5 years HR/Payroll experience required.
Excel, Microsoft Word, Access, PeopleSoft HCM and Workforce Management system.
Key Contacts and Interfaces:
Business unit Human Resource staff members and timekeepers
Corporate HR and Benefits
Business unit Managers/ Employees