The Pharmacy Purchasing Technician is responsible for purchasing the necessary drugs and materials for the Pharmacy Department. Main responsibilities will include procurement, receiving and inventory control of pharmaceuticals, processing purchase orders and invoices, maintaining contract files and contract compliance, along with responding to pharmaceutical recalls. Will also be responsible for all clinic buying and ensuring Departmental Charging (IDB) is accurately completed, alerting the Director of Pharmacy of changes in buying trends, including unusual use of drugs and use of new costly drugs. Works effectively under the direct supervision of the Director of Pharmacy and/or a Registered Pharmacist to completely meet the drug needs of the hospitalized patient. This position is responsible for ensuring standard operating procedures are established and followed for each area covered by 340B and analyzing those purchases and monthly reports.
Cardinal Health manages the pharmacy at Broadlawns Medical Center where this Purchasing Technician will be located.
PRIMARY JOB FUNCTIONS
- Coordinates and reviews the work of individuals engaged in purchasing and inventory control activities.
- Provides training & inservice education to pharmacy staff regarding pharmacy inventory management products.
- Contract compliance
- Use of Cardinal health ordering system
- Oversees purchasing and inventory control functions of the Hospital and Retail pharmacy.
- Provide for the educational and training needs of the pharmacy technicians.
- Purchase drugs and supplies in accordance with Bids and Cardinal Health best demonstrated practices.
- Checks in orders received by the Wholesaler and puts them away and responsible for Inventory Management.
- Assists in managing clinic orders in a timely fashion.
- Maintain contract compliance through constant monitoring of purchases, proper use of shelf labels, Min/Max, stock cards, etc.
- Processes invoices and credits (OPAL) daily. Monitors purchase ledger against monthly purchase budget. Monitors statements for invoices not paid.
- Assure adequate control and documentation of controlled substances.
- Returns outdated and unusable medications to the manufacturer or vendor.
- Understands and maintains the standards set by the Drug Supply Chain and Security Act (DSCSA).
- Maintains proper records for purchases / sales to local pharmacies (borrow/loan).
- Documents all recalled drugs and action taken.
- Communicates to pharmacy staff regarding drug shortages & drug recalls
- Notify the Pharmacy & Therapeutics committee of impending problems in drug supply
- Notify pharmacy staff of drug recalls & follow up to assure compliance with drug recall policy.
- Assist in preparing, inventory day supervision and verifying final reports for annual inventory.
- Coordinates the physical inventory and inventory validation.
- Maintains proper inventory control and storage (Min/Max, monitoring stock levels, maximizing turns).
- Reports builds and burns in inventory.
- Return expired medications to the waste company and ensure proper credit is received.
- Rotates stock to ensure use before expiration date.
- Assists in getting new drugs added to the Pharmacy Operating System and maintains Charge Master.
- Maintain a readily retrievable filing system for all Invoices, billing, narcotic, and ancillary records.
- Prepare end of month billing, and act as liaison between pharmacy and hospital financial managers.
- Ensures the Departmental / Clinic Charging (IDB) is done accurately and monthly summary reports are completed.
- Processes month end exception/threshold reports
- Processes lost charges report
- Understands the 340B-Wholesaler Savings report and the financial impact it has on the monthly Invoice.
- Works within the standard operating procedures/policies and procedures established for each area covered by 340B.
- Maintains knowledge and effectiveness in split billing software.
- Assists in maintaining crosswalk between split billing software and Pharmacy Operating System.
- Must maintain accurate records in compliance with 340B regulations.
SECONDARY JOB FUNCTIONS
Always maintains safety-integrity-professionalism
Organizes and prioritizes work assignments.
Demonstrates good oral and written communication.
Performs work within specified time frames. Adapts positively to frequent interruptions and changes is workload and/or work schedule.
Keeps pharmacy areas clean, neat, and well organized; Keeps pharmacy equipment clean.
Collects data, conducts quality monitors, and completes documentation as assigned.
Attends pharmacy staff meetings and reads departmental email/communications daily.
Completes all competence/skills assessment requirements.
Performs other duties, including technician duties as assigned by supervisor.
SKILLS USED TO PERFORM JOB
Effective interpersonal skills
Ability to prioritize
Pharmacy technician skills
Knowledge of pharmacy law when ordering medications
Maintains a working knowledge of all policies and procedures related to purchasing operations
Computer skills - proficient with Microsoft Excel
Must have a good working knowledge of generic and trade names of medications
- Complete purchasing competency training level 1 and 2 through Cardinal Health
- Continue purchasing training in Health Stream when assigned
- Knowledge of inventory practices as it pertains to pharmacy operations
- Other competencies as assigned
- Must be proficient with wholesaler ordering systems, inventory management, GPO reports and contract compliance reports.
- High school degree or equivalent, Associates or Bachelor’s degree preferred
- Pharmacy Technician certification within 12 months and required technician or tech in training licensing within 60 days
- Previous experience as a hospital pharmacy technician and buyer highly preferred.
- Customer service skills
- Performs work within specified time frames; adapts positively to frequent interruptions and changes in workload and/or work schedule.
- Provides courteous, cooperative, and timely service to patients, visitors, and staff members; demonstrates good oral and written communication.
- Works cooperatively with all staff members; voices concerns and suggestions to appropriate persons in a positive manner.
- Demonstrates sound judgement consistent with training/academic background.
- Maintains strict confidentiality of patient, visitor, and employee information; complies with HIPAA Privacy Rule standards.
- Fosters a team environment by providing orientation and training to new team members; assists coworkers in tasks, as time permits.
- Adheres to health- system policies and procedures; complies with all requirements related to risk management, safety, medication- use safety, security, fire safety, and infection control; complies with all applicable federal/state/local laws, rules, and regulations; performs all duties under the direct supervision of a registered pharmacist.
- Performance demonstrates efforts to improve patient satisfaction, lower costs, improve quality and promote safety.
- Understands and meets customers’ needs and expectations; the patient and family members always come first.
- Demonstrates the ability to address problems in a group setting using tools and techniques for identification and resolution of problems.
- Demonstrates the values and behaviors of the organization.
- Applies acquired knowledge and skills to complete standard tasks.
- Readily learns and applies new information and methods to work in assigned area.
- Maintains appropriate licenses, training and certifications.
- Works on routine assignments that require some problem resolution.
- Works under moderate degree of supervision.
- Refers complex unusual problems to supervisor.
Cardinal Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.