Project Coordinator - (Governance, Risk) - Insurance industry!
At a glance
Location: US-CA-Newport Beach Map
Posted: 07/13/2020
Closing: 08/12/2020
Degree: Not Specified
Type: Contractor
Experience: Not Specified
Job description
Currently, we are seeking a Project Coordinator Contractor to work in the Corporate Strategic PMO in Newport Beach, CA. The Corporate Strategic PMO supports the enterprise goals and initiatives of all Corporate areas throughout the company and its subsidiaries. These departments include: Human Resources, Finance, Enterprise Risk Management, Corporate Development, Audit, Public Affairs, Safety & Security, Legal & Compliance.

The Project Coordinator will administer and organize related projects, from simple activities to more complex plans specifically for the GRC (Governance, Risk and Compliance) Program. The Project Coordinator responsibilities include working closely with the Project Sponsor, Program Manager and Project Managers to prepare comprehensive action plans, including resources, timeframes and budgets for projects. The Project Coordinator will perform various coordinating tasks, that include scheduling, risk management, administrative duties, maintaining project documentation and handling financial queries. To succeed in this role, the candidate should possess excellent time management and communication skills, as the role will collaborate with project teams to deliver results on deadlines.

Specific Accountabilities:
  • Schedule requested meetings, support agenda creation and distribute agendas, and document and publish minutes
  • Support project financials, including updating spent-to-date, collecting new estimates and generating re-forecasts
  • Maintain project plans by capturing task updates such as progress and completion dates, updating resources, updating work segment plans, or performing other directed updates
  • Maintain project calendars and update weekly status reports
  • Maintain project repository and follow-up on overdue deliverables and approvals
  • Maintain and update tracking tools and logs, including change control, issues logs, decision/action logs, and risk management
  • Project Coordinators work alongside Project Managers to arrange the logistics of a project. Such as work with team members to create a project timeline, set goals and determine what elements are needed to complete the project. Perform other project or program management support as needed
  • College Degree in Business Administration or related field
  • Excellent communication skills, strong grammatical skills, very strong organizational and multi-tasking skills
  • 2+ years' experience as a Project Coordinator or similar support role on risk management, operational, and technology projects.  Specifically: managing project resource schedules, project calendars, risk logs and resource plans; supporting key meetings (scheduling, agenda distribution, minutes); maintaining project financials; updating status and progress; posting and storing materials and artifacts; and maintaining tracking tools and logs (Risks, Assumption, Issues, Decision)
  • Experience with Adobe Acrobat, Microsoft Office suite - Excel, Word, PowerPoint, Visio and MS Project
  • Experience in administrating collaborative sites/tools such as SharePoint, MS Teams, JIRA, GoTo Meeting, Skype for Business, Zoom
  • An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
  • Familiarity with operational risk management and quality assurance control
  • PMP certification and/or Change management certification is a plus

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Project Coordinator - (Governance, Risk) - Insurance industry!