Job Title: Receptionist
Work in the operations department in all areas and in general office/administration.
DUTIES AND RESPONSIBILITIES
General Administrative (70%)
Handles reception duties including telephone answering, distributing telephone messages.
Works with Manager in handling general administrative duties, including, but not limited to:
Managing supply inventory and doing ordering
Providing shipping room back-up, as needed
Provides department workflow support
Works with Manager in benefits enrollment and communication duties, including:
Distributing regular information reports
Distribute new employee welcome package
Typing, filing, making reservations and making telephone calls.
Accounts Payable (30%)
Assists the Department Manager in performing all Accounts Payable functions. Such duties include, but are not limited to:
Opening and/or sorting mail
Inputting all incoming invoices into QuickBooks
Distributing invoices for department approval; distributing invoices for President/CEO approval
Input Accounts Payable data into the accounting system after all approvals have been made.
Gets checks signed. Prepares all material for mailing, ensuring that appropriate copies are maintained and filed, according to departmental guidelines.
EDUCATION and/or EXPERIENCE
Education: High school diploma or GED
5+ years of Reception and administrative support
2+ years of accounts payable experience
Software knowledge: QuickBooks and Microsoft Office Suite
Ability to use the Internet and e-mail
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We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.