Ultimate
Sr. HR Representative
At a glance
Location: US-CA-Irvine Map
Posted: 09/22/2020
Closing: 10/21/2020
Degree: Not Specified
Type: Contractor
Experience: Not Specified
Ultimate
Job description
This role is based at our Irvine campus (Redhill); however, approximately 50% of the time may be performed remotely until we are back to operating at full capacity

Job Duties:
  • Perform more complex HR administrative duties: including Workday data entry, Workday coaching for managers/employees, create adhoc/custom/routine Workday reports to support client groups/HR Business Partner team, perform analysis and identify findings for Manager review, collect data to support required HR metrics and dashboards, and assist HR Business Partner team with slide preparation/development  and project coordinator for client groups/business presentations and HR for projects including salary planning, talent development reviews, and employee surveys.  (This may include data reconciliation, analysis, graphics, org charts in Visio/Workday.)  Process employment actions (ie: terminations) and may conduct exit interviews for client groups. (60%)
  • Perform general administrative support to open tickets in Service Now, coordination of travel logistics, planning/setting up meetings, retrieving electronic personnel files and/or other employment/training records, complete expense reports and calendar management for Sr Director/Director, and manage EDD claims and work with vendors to reconcile all claims. (25%)
  • Work with HR Business Partner team to support talent initiatives in for the client groups.  This may include developing slide decks to show progress in programs, communications to employees and leaders, monitoring and responding to the Talent Development mailbox, monitor and track program attendance, partnering closely to coordinate with outside vendors and internal experts (Learning and Development) who develop and facilitate programs, etc. (10%)
  • Respond to inquiries and escalate non-routine issues to appropriate team members and other duties as assigned.(5%)
Skills:
  • Extremely savvy in Workday- should be able to answer ALL questions from hiring managers and leaders about all aspects of workday over the phone/teams
  • Excellent computer skills including usage of MS Office Suite, including intermediate excel experience (downloading data from workday and manually manipulate the data such as pivot tables)
  • Strong attention to detail- 100% data accuracy
  • Working with multiple HR Business Partners- should be able effectively communicate and work with various levels in an organization
  • Project coordination with the learning and development team
  • Good written and verbal communication skills and interpersonal relationship skills
  • Substantial knowledge and understanding of policies, procedures, and requirements as it relates to Human Resources administration
  • Good problem-solving and organizational skills
  • Ability to manage internal and external confidential information with utmost discretion
  • Works autonomously within established procedures and practices
  • Ability to build and maintain strong relationships across the organization to influence and achieve objectives
  • Ability to manage competing priorities in a fact paced environment
  • Must be able to work in a team environment
  • Ability to provide feedback in a professional, direct, and tactful manner
Education and Experience:
  • Bachelor's Degree is highly preferred in Business Administration or related field Or
  • Associate degree or equivalent in or related field, 6 years' experience of related experience required Or
  • H.S. Diploma or equivalent 8 years' experience of related experience required.


We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Sr. HR Representative